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Bid Number: LD21-500
Bid Title: RFP - Recreation Management Software
Category: Parks and Recreation
Status: Closed

Purpose of Request for Proposal
This RFP is designed to procure a cloud-based recreation software for the purposes of program registration, facility reservation, membership sales, point of sale, league scheduling, private instruction/personal training registration, pass validation, drop-in reservation system and report printing.  The City of Des Peres is willing to consider any system that would meet their needs.  Proposals should include specifics and costs related to training and implementation separately from the cost of the software.  

Proposals will be received until Thursday, December 3, 2020, at 1:30 PM by mail or in person only.  Please submit two copies of entire proposal. Proposals should be mailed to:

City of Des Peres
Attention: City Clerk
12325 Manchester Road
Des Peres, Missouri 63131

All proposals submitted must be received by the above date and time at the specified location.  Any proposals submitted after will not be considered.

The proposal(s) should include the final cost to the City of Des Peres.

By signing the proposal, the issuer is accepting the terms and conditions of the RFP, and is certifying that the proposer is available to meet the timeframe specified for demonstrations and implementation.

Any proprietary information should be clearly marked as exempt from disclosure by use of the word “CONFIDENTIAL”.

The City of Des Peres shall not be liable for any pre-contractual expenses, including, but not limited to, travel and expense for demonstrations or the cost of submitting a proposal.  

Each proposer is required to submit two (2) paper copies of each proposal. Each section will be written toward a non-technical reader, and will contain material specifically outlined hereafter. The contents will be in the order listed below:

1. Title page and cover letter 
2. Summary (include all contact information and website)
3. Company background
4. Scope of products/services to be provided
5. Proposed software
6. Proposed Implementation plan
7. Training, Maintenance and Support
8. Any exceptions to the RFP
9. Sample reports
10. Client References
11. Price proposal and basis 

Publication Date/Time:
11/12/2020 7:00 AM
Closing Date/Time:
12/3/2020 1:30 PM
Contact Person:
Questions regarding this bid request should be directed to Nikki Thole Buechler, Recreation Superintendent for the City of Des Peres, 1050 Des Peres Road, Des Peres, Missouri, 63131 by calling 314-835-6160 or via email at
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